Hospital Information Management System
ITDOSE Hospedia is a complete web base ERP for Hospitals. ITDOSE Hospedia has been developed with
the objective of streamlining the treatment flow of a patient in the hospital, while allowing doctors and
other staff to perform to their peak ability, in an optimized and efficient manner. Hospedia developed
by ITDOSE is modular, thus ensuring sustained benefits through changes in technology, protecting and
providing optimal returns from the investment. It is modeled on a unique combination of a 'patient
centric and medical staff centric' paradigm, beneficial to the recipients and the providers of healthcare.
Hospedia uses a network of computers to gather, process, and retrieve patient care and administrative
information for all hospital activities to satisfy the functional requirement of the users. It also helps as a
decision support system for the hospital authorities for developing comprehensive health care policies.
ITDOSE Hospedia incorporates an integrated computerized clinical as well as financial information
system for improved hospital administration and patient health care. It also provides an accurate,
electronically stored medical record of the patient. A data warehouse of such records can be utilized
for statistical requirements and for research. HIS is based on the exemplar of a centralized information
system designed for quick delivery of operational and administrative information. The software is built
around a highly optimized core library. Application modules are layered around this core and can be
suitably customized for any user specific requirements.
• Patient Registration:
The system generates a unique registration number for each new patient registered which
is used as the future reference of the Patient's medical record. The system captures several
demographic details which are exhaustive, however not all fields are mandatory at the time
of registration. Some of the immutable characteristics of the patients are compulsory entries,
while others are optional. The system has adequate search and recall details from previous
registration. The System is also integrated with Barcode.
• OPD Billing/Collection:
The Out Patient Billing module is used to generate bills/receipts for a particular patient with
reference to the tests undergone by him, Health Check-up Plans, Day Care Surgery Packages,
Day Care Surgeries, Procedures and some other Category charges. Note: The Price list of the
Tests, Procedure etc. can vary according to the agreement with Panel Company/TPA
• Casualty Registration:
Accident and Emergency module allows fast registration of patients admitted through
Casualty department. It facilitates the capture of key registration details such as demographic
information, payment and casualty details as accident information such as accident date and
time, location and in case of Medico Legal Cases (MLC), and the police case number.
• Help Desk:
Help Desk has information of the patients, doctors, departments and employees in the hospital.
The floor plans / map of the hospital can also be stored in the system. The room allocation
information and exact bed of the patient at that particular point in time is constantly updated.
This allows operator to check the IPD bill of patient.
• IPD Billing:
IPD-Billing is a module for generating bills for all the Inpatients. Billing will be activated the
movement a patient comes to the hospital and gets registered and he is given a unique IP ID.
It takes into account the complete billable information right from the admit date, time to the
discharge date, time. It performs the calculations of the total amount to be paid by the patient
taking into consideration the various billable services, indents, requisitions ordered / placed in
favor of the patient.
• Admission, Transfer & Discharge:
The ATD feature is the central control of all room allocations. Prior to admission it checks
previous information of the patient and flags the operator about patient preferences and also
warns if there are any payments. The ADT system displays the status of all the beds of all wards
in the hospital.
• Management Information System:
MIS enables the user to retrieve information from the database in a user-defined format.
Different MIS reports are provided at module level and centrally for use by the management.
• EDP Administration:
The Master Tables for all the modules are created /modified through this module. The module
gives the user options to configure and limit user access of Application. With the help of this
user can Manage Tariff/Items, category etc.
This module facilitates in carrying out investigations and entry of Investigation findings in
various locations. The system provides the facility to help the department in their workflow
management. It shows the status of the tests, samples, test results, report generation of the test
results etc. It also helps to view the entire clinical history of the patient.
• Radiology Management:
Radiology module provides integrated and comprehensive facilities for the radiology
Department; it includes work List Result Reporting and covers both Inpatient and Outpatient. It
has a comprehensive MIS reports. It shows the status of the tests, test results, report generation
of the test results etc.
• IPD Billing(Panel Patient):
In case of Panel Patient, the patient bill will be generated in a desired format, with desired rates
& condition depending upon the contract between the hospital & Panel Company.
• Purchase Management:
This Module is used for centralized purchase in the hospital for all the items Irrespective of no.
of sub stores. This is integrated with all the departments ,sub stores, for receiving indent of
routine items or for the purchase of new items as per the consumption or the minimum stock
should be maintained in the store or sub stores at various items. Based on indent a quotation
is generated & send request to the authorized vendors. Vendor can file their Proposal online.
Based on the criteria purchase order will be generated
• General Store:
This system seamlessly integrates the purchase department, sub-stores and various
consumption-points (like wards, departments etc.,) in the hospital making acquisition,
consumption and distribution of medical and non-medical materials easy to handle. Also
with the aid of appropriate reports stock of materials at different store can be checked and
maintained. The system finally interfuses with hospital billing system.
• Medical Store:
This module facilitates dispensing of pharmaceutical items to in-patients, outpatients, external-
patients and staff. It communicates with ward and billing modules. The nurse places an order to
the pharmacy based on the doctor's prescription for patients. The prescription appears in the
pharmacy module. This Module is interfaced with Bar Code.
• Doctor Accounting:
This feature facilitates in automatic preparation of Doctors Payable Statement as per the Rules
defined in various setups provided in the module.
• Ward Management:
This features handles all the processes involved in the daily transactions that occur in a Ward.
These transactions involve Test- requisitions placed for the patient, medicines consumed by the
patient, any other consumables consumed by the patient, Bedside procedures performed. All
the details regarding all these transactions are directly goes to the billing department for the
verification for final bill generation.
• Operation Theatres Management:
Maintenance of OT & staff calendar, OT Scheduling including scheduling of providers &
resources, Recording operation details like list of staff present, date of operation, start & end
time of operation, details of procedure notes & nurse instructions, pre& post operation care
procedures, etc. Interface to inventory & billing.
• Bed Management:
Ability to provide on line access to Accommodation usage by room , Ability to print bed
utilization per ward, consultant and specialty on daily ,weekly and monthly basis, Ability to
report bed days by Ward, Consultant, Specialty and Diagnosis/classification. Ability to analyze
ward or room occupancy status certain attributes like sex, service, age etc.
• Medical Record Management:
This module gives the users the ability to quickly and efficiently identify and locate the physical
location of a medical record within.
• Human Resources Management:
This Module helps to calculate and generate Pay Slips, maintain employees' payroll and
personnel data on-line, monitor daily attendance data, control position openings, generate
external reports, and prepare payroll and personnel summary reports. Designed specifically for
the complex personnel needs of health care networks it supports an unlimited number of Staff,
job classifications and employee types throughout an organization.
• Appointment Management System:
Incorporation of hospital calendar in the ERP by defining working and non working days and
day care timings, Doctor’s schedule etc. Search for consulting doctor as per department,
services and availability. Configure doctor's OPD schedule day wise. Booking of multiple slots for
patient, Booking of multiple appointments per slot Appointment cancellation / re-scheduling,
Appointment through SMS, WAP enabled mobile phones and through web portal.
• Web Enable Module:
Online Lab Reports , Online MIS Reports. Online Doctor Appointment etc.
• Electronic Medical Record:
This features help us to save all the clinical data of patient within a system i.e. complete clinical
records includes present complains/lab Reports/Examination/Medicines/OT notes . This Feature
allows generating Auto Discharge Summary. EMR facilitates the Doctors to view the complete
Medical history of the patient (including Investigation Reports/ICU /OT notes etc).
This Module is used for managing all the daily basis sales & purchase of a chemist shop.This
module is customizable as per the business contract between the hospital & vendor.
• Security Management:
It authenticates and authorizes each and every action of the user. It is based on the Role based
Security Model. The Security model fits in the three tiers.
• Blood Bank:
This Module will register the Donor information and according to that only the Blood Collection,
Blood screening, Blood Component will maintained in the Blood bank. After that the issuing of
the blood to the patient will go under process with proper reporting structure.
• Financial Accounting Or Integration with Tally:
The Financial Accounting package generates the Financial Statements on a monthly and annual
basis as per the requirement. All the entries are posted into the FA package from the HIS
package and the Profit and Loss account, Balance Sheet etc are generated automatically.
Value addition Features /Add on Features:
• Bar Code*
HIS is integrated with Barcode and all the patient details can be retrieved with the help of Bar
HIS can be interface with auto generated SMS which can be use as alerts etc.
HIS can be interfaced with PACS helps in storing, retrieval & transmission of digitized patient
images directly from modalities such as CT, MRI or CR by sending the images to the centralized
Database server by using PACS software complying DICOM.
HIS can be interfaced with Medi-Kiosk which enables patient/Attendants to put their ID and get
the relevant information like Hospital & Doctor info, Patient outstanding Bill, OPD Cards, Lab
Reports etc on a click.
• Multi screen LCD Display Module*
With the help of this module number of LCD screen will be connected to the server while
displaying the current status of beds, patient, doctors and nurses on duty floor wise.